1. GETTING STARTED. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

APPENDIX II - CSV Output:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

APPENDIX III Command Line Arguments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

1) Fix the terminal to the wall - unlock the terminal and unplug the two leads connecting the top to the baseplate. Screw the baseplate to the wall using the three screw holes. Connect the two cables again and fit the top on the base plate. Lock in place.

2) Connect the network - Connect the Ethernet cable into the connector on the right hand side and plug into a nearby Ethernet socket

3) Connect power - Unpack the power adapter and plug the small plug into the terminal on the left hand side. Plug the mains plug into a 240v mains socket.

4) Switch on - Switch on the power at the mains. The terminal should display a startup message and then display the time, which will advance to today’s date.

5) Install the software - Put the CD into the drive of your PC and follow the instructions. If the program does not start automatically, go to “My Computer” and click on your CD drive and double click the setup.exe program.

6) Add an employee - run Timenet (it will normally have been placed on your desktop), press the Personnel button, enter an employees number, surname and card number, and press the add button.

7) Clock In - Using the card whose number you entered in the personnel page, swipe the card at the terminal, and the display should show the employees surname and the clocking message.

8) Troubleshooting - if you have encountered problems, follow the detailed procedure in the next section.

The Micronet or Timenet terminal should be attached to the wall using the three screws provided. First, drill and plug holes for the three mounting holes:

Fit the two top screws but don’t tighten completely - leave a small gap. You can now fit the terminal over the two screws and it will rest in place. Unlock the terminal and lift off the top - you can fit the last screw while holding the top. Replace the top and lock in place.

If you need to separate the top and base, you can disconnect the two cables between them. The flat cable will just unplug, but the round cable has a release level which is underneath the connector.

Connect the supplied Ethernet cable into the square connector on the right hand side and plug into a nearby Ethernet socket.

If you want concealed cabling, there is another Ethernet connecter on the inside of the unit on the base board on the right hand side. You can use either the external or internal connector as you wish.

Unpack the power adapter and plug the small plug into the terminal on the left hand side. This can be screwed in place Plug the mains plug into a 240v mains socket.

Switch on the power at the mains. The terminal should display “Testing..” followed by a startup message looking like:

After 10 seconds, display should show the time, which will advance to today’s date.

Note: If you want to have concealed cabling, there are terminals inside the unit for wiring to power. To do this you need to have an available 12v DC supply and this should be connected to the terminal blocks marked 12VIN and GND at the bottom on the left hand side.

All networked devices must have a valid IP address before they can communicate and this takes the form of four numbers separated by dots, such as 192.168.1.1. If you have a DHCP server on your network, the terminal will obtain an address automatically and simply start working. If there isn’t a DHCP server, please how to set the address in section 1.2.8,

Put the CD into the drive of your PC. If the program does not start automatically, go to “My Computer” and click on your CD drive and double click on the setup.exe program.

The software will install automatically. The only question that you will need to answer is to say where you would like the data files to be kept. If you already have a file server which is mapped to a drive letter on your PC, , you can choose to store the files on the server. This means they will be available for sharing with other PC users. If not, select your main drive letter (normally C:). The setup program will create a Timenet folder in your Start/Programs menu. It will also optionally put an entry to timenet on your desktop

Run the Timenet program from your desktop or in the Start/Programs menu. Using one of the cards supplied, press the Personnel button, enter an employees number, surname and the card number, and press the add button.

You should now be able to start clocking in and out. Using the card whose number you entered in the personnel page, swipe the card at the terminal, and the display should show the employees surname and the clocking message.

If you don’t have a DHCP server, you must assign an address manually and the person in charge of your network should tell you what address to set. To set the address, turn the terminal off, and then back on again - while the startup message is being displayed, press the top right hand key (F5). This will take you to a set of menus:

Enter the new IP address (the right arrow key -> is used to produce a dot) and press the key under [ OK ]

When the terminal resets, the new IP address will be displayed on the bottom line.

At the heart of any Time and Attendance system are the shift settings. Even if you don’t have “shift workers”, all your employees will have rules governing their working hours and these are held in the shift settings. One shift has already been set up for you, but you will probably want to tailor this to suit your way of working. You can add extra shift patterns to handle employees who have different working hours - such as part time employees. It is worth spending some time familiarising yourself with the features of the shift settings.

In the shift settings, you define the time that an employee starts and ends work, what breaks are permitted, and what overtime if any is allowed.

Timenet shift patterns can be very complicated to handle all the different ways companies have devised to pay their staff, but most of the options can be ignored for simple systems. The main settings are

Latest start The latest time that an employee can start work on this shift. If you have more than one shift (such as an early and a late shift) this is used to decide which shift he will be assigned to that day. For simple single shifts, it can just be left at 23:59

Latest end The latest time that an employee can finish working on shift. If the employee has not clocked out by this time, it will be assumed that they have forgotten to clock, a “not-clocked-out” record will be generated and they will be taken off the shift. For simple single shifts, it can again just be left at 23:59.

Breaks You can assign up to four breaks during a day and set the start and end time of each and the duration of the break withing those time, and set whether the break will be paid or not.

These two settings work together to set the “rounding-up” of clocking times. Many companies use a 15 minute rounding band so that if employees are late, their start time will set to the next quarter hour boundary. To do this you can set the increments to 15 minutes within a time band. This is often used with a grace period of say 3 minutes, so an employee can be up to 3 minutes late before being rounded up to the next quarter hour. You can set up to eight different grace times and increment periods over a day.

You can set the number of hours an employee is expected to work during the day. These settings can be used when an employee is absent to work out the hours to pay.

Another very important area is how employee absences are handled. Timenet uses a set of programmable absence reasons that can be assigned to an employee on a specific day or group of days in the employee calendar. The most obvious cases are weekends, and holidays. Timenet can hold up to 99 different absence reasons.

Type: This is user assigned value which can used to group together similar absence reasons for reporting purposes. The default values include 0 for not due, 1 for Bank holidays, 2 for full day holidays, 3 for half day holidays and 4 for sickness.

Full Day: If this ticked, the absence is for a full day and so employee is not expected to clock in that day. If it is not ticked, the employee is still expected to clock and an extra absent record will be generated at the end of the day if not.

There are three different ways that pay can be assigned during a booked absence:

If this is selected, the hours due will be taken from the expected hours of the first shift in the employees list of shifts.

If this is ticked, the hours paid will be taken from the expected hours of the first shift in the employees list of shifts

Another important setting in Timenet is the Personnel file. This is the list of all personnel who are known to the system. It includes all the details relating to the employee such as their clock card number, a list of shifts they may use, how they are paid (weekly, monthly etc), whether they can use access control and what their access level is, their holiday entitlement, etc.

The employee calendar is a list of absence reasons for each day. The list spans four years, covers the previous two and the next two years. The default settings are ‘N’ or normal (i.e. no special absence - the employee is expected to clock) and ‘W’ or Weekend (the employee is not expected to clock). Different absences can be entered by pressing the absence letter or double clicking on the date to change. Clicking on the title bar changes the display from day number to display the absence letter.

There is a large amount of information held in the employee file and it is convenient to be able to update a group of employees with similar settings in one go. This can be done by adding workgroups and assigning a group of employees to a workgroup.

A workgroup is a file that holds the same information as a personnel file. However, if you change any information in a workgroup , the corresponding fields are changed in the personnel files for all personnel who belong to that workgroup.

There is also a master workgroup which is called ‘Company’. This cannot be deleted and is at the top of a hierarchy of workgroups. Any changes made to the company workgroup will propagate down through other workgroups to all employees. This is very useful for making company wide changes such as adding bank holidays to calendars, or booking holidays for all employees for factory closures.

As a further complication, changes to a workgroup will only change settings that match those of the employee. So if you have already changed an individuals settings, those changes will not be overwritten by workgroup changes.

This contains a few other important settings such as start of year and end-of-week time/day. It also has a tick box for “Enable Passwords”. If you tick this box, you will need to enter your surname and password whenever you run Timenet software.

The main screen displays the company name entered in System Settings, and the logged in user. Clicking on the timenet logo in the top left hand corner gives a menu including “About Timenet”. This option displays the version of Timenet that is in use as well as other information options.

Clicking on this button runs the report generator as a separate program. You can run several copies of this at once, producing several different reports simultaneously if you wish. The report facilities are covered later.

To add an employee, press the red star near the top right hand side. This clears any old information and leaves it ready to enter new data. After entering the essential fields, press the add button. This adds the employee into the personnel database and you may then set up any other information.

The left hand side shows a tree view of personnel. This normally shows just current employees, those who have left are excluded from the list. All employees can be displayed by clicking the All button. Clicking on an employee in the tree list will display all the details of the employee. These can be altered and Apply pressed to save changes. To search, click the red star to clear any information, and enter any known information in the number, card number or surname fields. The tree list will be reduced to display only those personnel matching the information entered.

If employee photographs are enabled in the system settings, the photograph appears on the right hand side.

Press “Service Report” button to produce a list of records for the employee for detailed analysis

Press “Send Message” to send a message which will be displayed when the employee next clocks.

Field	Size	Type	Usage
Employee Number	6	alphanumeric	Employee reference number. This is a key field and must be unique
Card Number	5 or 8	numeric	For proximity cards, a five digit decimal number and for magnetic cards, eight. It is taken from the number printed on the card.
Surname	12	alphanumeric	Employee surname
Title		list	A drop down list of titles used in reports
Terminals		list	A list of terminals that the employee can use to clock/access
Department		list	The assigned department
Job Title	15	alphanumeric	used in reports
Workgroup		list	The assigned workgroup
Password	8	alphanumeric	The password used to when running Timenet
Security Level		list	Limits users permissions (see permission tabs)
Fire Department	2	numeric	Used to sort fire reports
Site		list	The site that the employee is based at
Start Date		date	The date that the employee started
Finish Date		date	The date the employee finished (only if ticked)

Field	Size	Type	Usage
Pay Type		list	Select Standard or Flexitime working
Pay Cycle		list	Pay period - Weekly, Monthly etc
Time & Attendance clocking		tick box	Tick to enable T&A clocking
Remote Clocking		tick box	Tick to enable clocking at remote sites
Duty Clocking		tick box	Tick to allow clocking out on duty
Max Credit	99:59	hours:mins	Maximum credit carry over at end of pay period
Max Debit	99:59	hours:mins	Maximum debit carry over at end of pay period
Pay Cycle detail			Extra settings for some pay cycles (eg day after date)
Weekly Band	6 x 99:59	hours:mins	Maximum hours that can be worked at each rate. This can be used for example to generate overtime rates after a fixed number of hours worked per week.
Weekly Grace	2 digit	numeric	Maximum number of minutes grace allowed per week
Time & Attendance rates	6 x 4	numeric	Can be used to enter pay rates for reports
Shifts		list	A list of up to ten shifts that can be assigned

These settings affect how the employees uses data collection and are only used if you have purchased the data collection option. Please note that the terms “data collection” and “job clockings” are often used to mean the same thing. To use data collection, an extra card must be issued. This can be either a card assigned to a job (see the main data collection section) or a card assigned to an employee which is entered here. If an employee-job card is used, the employee will be prompted for the job number when clocking with it. If a job-job card is used, the employees will be asked to swipe their employee clocking cards when changing jobs.

Field	Size	Type	Usage
Job Rates	2 digit	numeric	Can be used to enter pay rates for reports
Job Card Number	5 or 8	numeric	For proximity cards, a five digit decimal number and for magnetic cards, eight. It is taken from the number printed on the card
Job Clocking		tick box	Tick this to enable the employee to clock on and off jobs
Auto Off DC		tick box	Normally when an employee clocks out on T&A, they will be clocked off the job and automatically clocked back onto the same job when they clock in next. Tick this box to prevent them being automatically clock back onto the same job when clocking in.

These settings control the employee’s use of access control, and also contains the settings for fingerprint protection, if used.

Field	Size	Type	Usage
Access Level	2 digit	numeric	An employee is only permitted through a door if his access level is the same as or greater than the access level assigned to the door.
Pin	4 digit	numeric	Can be used for access or T&A clockings, option with a card or on its own. The pin number must be unique and not palindromic (reads the same backwards as forwards).
Access Card Number	5 or 8	numeric	For proximity cards, a five digit decimal number and for magnetic cards, eight. It is taken from the number printed on the card The access card is optional and can be used to give a card which can only be used for access, and not for T&A clocking.
Access Clocking		tick box	Tick this to enable the employee to use access control
Biometric Register		button	Press to read and store the employee fingerprint
Biometric Delete		button	Press to delete the stored fingerprint
Biometric Verify		button	Press to check that the employee’s fingerprint matches the stored value

The information on this page may be used to record information about the employee. It is not used within the Timenet system but can be accessed by the report generator if required.

Field	Size	Type	Usage
Free Text	40 x 40	text	General purpose text area.
Address	4 x 24	text	General purpose address area
Email Address	30	text	Email Address
Date of birth	10	text	dd/mm/yyyy
Telephone number	23	text	Telephone number

The permissions page enables you to control what facilities of Timenet can be used by which employees. There are 5 standard levels:

It is possible to change these setting further for an individual employee. Using the radio buttons on the left you can select whether they have read/write/add/delete permission and whether they can see/alter just themselves, their department or the whole company. If you choose departments, you can enter a list of departments which they can access. On the right hand side, you can use the tick boxes to grant or deny access to the various parts of the Timenet software. As the example shows, a security level of “Employee” only gives access to the reports.

The ADP runs as a separate program and displays a list of employees and their status and location. If the employee has clocked in, the display will show the details of the terminal where they last clocked. If Data Collection is enabled, it will show the job that they are currently working on. If they are absent, it will show the calendar reason for the current day.

This section is only applicable if you have purchased the Data Collection option.

Data Collection provides the means of collecting information from the employees during their working period, and usually relates to the particular jobs or operations they are doing at that time. When the employee swipes with his employee-job card, the system prompts with a series of user definable questions relating to the work being done. This usually involves the number of the job being worked on, together with and operation details and values such as the number of pieces made.

There are several available reports to summarize this information, although as the usage can vary considerably, it is often better to have custom reports developed for the purpose.

The system provides up to ten prompts which can be asked when clocking on or off a job.

The first field is usually the job number and the direction must be “Clock In”. A list of job numbers should be created and the employee must enter one of these. If the Generate input box is ticked, the employee can enter a new job that is not already entered, and it will be added automatically.

For fields 2-10, the clock direction can be In or Out (or Off in which case the field is skipped). For these fields, it is also possible to select alphanumeric or numeric input.

This screen enables new jobs to be added or existing jobs altered. If a card number is entered, then an employee can clock onto the job by swiping the job card followed by the employee card. This is often used in conjunction with barcode readers to read the job number off a worksheet It is possible to add up to three different cards for each job.

If the complete box is ticked, the job is considered finished and employees will not be able to clock onto this job.

All other fields are user definable and are used for reporting purposes. The field names can be setup using the “Extra Fields” item in the Data Collection / Setup menu.

It is also possible to import a list of job numbers from a text file (csv) into the system using the import facility.

There is an “Edit DC clockings” facility that allows clocking errors to be corrected before reporting. This works in a similar way to the “Edit T&A Clockings” described in section 2.5

This section provides the means to make adjustments and corrections to T&A clockings.

This provides a way of adding (or subtracting) a fixed number of hours from some or all employees. A reason should be selected from the list of standard absence reasons. The reason is displayed in the pay report.

This screen shows the list of clockings for each employee over a selectable date range. To make any changes, double click on any of the times.

Any of the details of the clocking can be changed here. Note that it is usual for expected hours to be set in clocking-in records and hours worked to be present in clocking-out records. Also, the late violation flag is only relevant when clocking in.

The setup menu contains most of the basic system settings and is usually only used by the system administrator.

Timenet uses a list of configurable absence reasons that can be assigned to an employee on a specific day or group of days in the employee calendar. Timenet can hold up to 99 different absence reasons.

Type: This is a user assigned value which can used to group together similar absence reasons for reporting purposes. The default values include 0 for not due, 1 for Bank holidays, 2 for full day holidays, 3 for half day holidays and 4 for sickness.

Colour: This selects the colour that is used to display the absence in reports and the ADP

Security level This is the minimum security level that the operator must have to assign this reason to an employee.

Full Day: If this is ticked, the absence is for a full day and so employee is not expected to clock in that day. If it is not ticked, the employee is expected to clock and an extra absent record will be generated at the end of the day if not. If it is not ticked, AM or PM can be selected which will be used in the calculation of hours if “Pay Expected Hours” is also ticked.

There are three different ways that pay can be assigned during a booked absence:

If this is selected, the hours due will be taken from the expected hours of the first shift in the employees list of shifts.

If “Pay Expected hours” is ticked, the hours paid will be taken from the expected hours of the first shift in the employees list of shifts

Each bell time includes the time, the duration of the bell in seconds (max 99), and the terminals that it affects. The destination can be either a single terminal, all terminals within a zone, or all terminals. When a bell time is reached, the relay inside all affected terminals will close for the specified duration. This can be wired to an external bell.

By setting events within terminal settings, bell times can be used to perform other operations at the specified times of the day.

Correct setting of the GMT/BST dates is important for the operation of Timenet. These dates are set automatically by Timenet at the start of every year but if the rules change for these dates, they may need to be altered manually.

This menu also provides a way of changing the date and time on the terminal if necessary.

This section provides a way of changing the default permissions that are assigned to the different security levels (employee, supervisor, manager and supermanager). It is not usually necessary to use this facility. The settings are the same as described in the personnel section.

Timenet holds up to 250 departments and this section provides a way of setting a name against each department number. It is also possible to set a code of up to 8 characters, which can be used for custom reports.

Instant reports provide a quick way of running a particular report from any Timenet screen. The function keys F2 tp F12 can be configured to run any report when they are pressed. To set up a function key press the corresponding button marked “...”. This brings up a list of the available reports.

In the shift settings, you define all the parameters that govern the employees working time, such as the time that an employee starts and ends work, what breaks are permitted, and what overtime if any is allowed. Up to 250 different shift patterns can be set up on the Timenet system and any employee can have up to ten shifts allocated in their shift list. A single shift can have different settings for each day.

New Shift will add a new shift to the system and take you to the first setup page.

To delete a shift, click on the required shift to highlight it and then press “Delete Shift”.

Field	Size	Type	Usage
Shift	1-250	numeric	The shift number being set.
Day		list	The day of the shift being set
Name	8	character	A name for the shift
Description	32	character	A text field to describe the shift
Start Time	hh:mm	time	The time the employee is expected to start work
End Time	hh:mm	time	The time the employee is expected to finish work
Latest start			The latest time that an employee can start work on this shift. If you have more than one shift (such as an early and a late shift) this is used to decide which shift he will be assigned to that day.
Latest end	hh:mm	time	The latest time that an employee can finish working on shift. If the employee has not clocked out by this time, it will be assumed that they have forgotten to clock, a “not-clocked-out” record will be generated and they will be taken off the shift.
Daily Bands	hh:mm	hours	These bands control how pay is allocated between normal and overtime rates. When the number of hours worked in a day exceeds the figure in band 1, it will start being paid at band 2, until that figure is exceeded etc.
Hourly Bands	hh:mm	time	These band can be used to pay at different rates depending on the time of day. Up to 8 time bands may be set over the day.
Auto Clockings			Up to 4 auto-clockings may be set per day. The type can be set to disabled, auto-entry or auto-exit. Two times should be set - the time at which the auto clocking will generated and the time that will be assigned to the employee clocking.. E.G auto-entry 9:00 at 10:00. If the employee has not clocked by 10am, they will be automatically clocked in and given a clocking time of 9am.

The copy button can be used to copy the open shift setting to other days or to copy from other shift numbers.

Each break has a type, start and end time and the duration of the break withing those time.

Break Grace Time A grace time if the employee takes a break longer than permitted

Penalty Time If a penalty break is set and the employee fails to clock, a penalty is deducted. If a penalty time is specified here, it is used, otherwise the interval between the start and end time is used.

Grace Time and Increments work together to set the “rounding-up” of clocking times. Many companies use a 15 minute rounding band so that if employees are late, their start time will set to the next quarter hour boundary. To do this you can set the increments to 15 minutes within a time band. This is often used with a grace period of say 3 minutes, so an employee can be up to 3 minutes late before being rounded up to the next quarter hour. You can set up to eight different grace times and increment periods over a day.

It is also possible to limit the total amount of grace time in a week for an employee in the Personnel section. For every clocking, the amount of grace time actually used is accumulated and if it reaches the maximum set for that employee for that week, no more grace time will be allowed for the rest of the week. For example, if the maximum weekly grace time is set to 7 minutes and an employee is 2 minutes late per day, for the first three days they will be given the 2 minute grace allowance, but on the fourth day they will only have 1 minute allowance.

Core times are usually only used when operating a flexitime pay system. The core times are the times during the shift when the employee must be present. A report is available to show any employees clocking within these core times. Up to four core times may be specified per shift day.

Exception bands are time bands within the shift which cause a special action if the employee clocks within the band. These are normally only used with complicated multiple shift patterns to make sure the employee is allocated to the most appropriate shift. The operations available are:

Department F3 If the F3 key is pressed before swiping the clocking card, ask the employee to enter the department that he will working in

Shift F3 If the F3 key is pressed before swiping the clocking card, ask the employee to enter the shift number that he will be working on.

Minimum shift hours, if enabled, specifies a minimum time that employees will be paid for if they start the shift., even if they work for less time.

Expected hours are important in flexitime working and specify the number of hours that the employee is expected to work for the shift day. Flexitime maintains a running balance of the number of hours that the employee has worked less than, or more than, they are expect to. The balance for a shift is the number of hours worked on the shift minus the shift expected hours.

The expected hours can also be used when an employee is allocated an absence in the calendar to pay the expected hours. This can be for the whole day, just the morning or just the afternoon depending on the absence reason settings.

Job grace times and increments work in the same way as they do in T&A but apply to job clockings only.

Timenet is capable of operating over 100 separate sites that are linked by ethernet (broadband, vpn etc). For a simple single site installation, this information will have been setup automatically by the install program, but might need to be used if network addresses have changed since, or if extra sites are added

For each site, there is a name which is just for convenience, a phone number, and a type. The phone number can be either a normal telephone number if a modem is being used, or an ip address (e.g. 192.168.1.1) or the serial number of the terminal (e.g. TNET1234). The serial number should normally be used if the terminal is within the local subnet, and its IP address will be detected automatically. This way, if the IP address changes for any reason, it will still connect properly. If the terminal is outside the subnet, the detection process won’t work and the actual IP address of the terminal should be entered. This is displayed on the LCD screen during reset.

Field	Size	Type	Usage
Company Name	40	character	Text displayed on the main screen and terminals.
End of Week		time	This governs the end of the pay period for weekly paid employees.
Start of Year		date	This affects the calculation of yearly holiday entitlements
Clock Display		list	Controls the information displayed when an employee clocks in or out
Holidays		list	Holiday entitlements and usage can be held as hours or days
Clocking Timeout		list	If this is set, an employee cannot clock more than once within the timeout period.
Default sort method		list	This controls the sort method used by default by reports and editing of clockings
Language		list	If multiple language files are installed this selects the language to be used.
Site		list	The site number of the installation
Ring Site Time		time	The time that sites are first contacted in a day
Ring Site Frequency		list	How often remote sites are contacted each day

Field	Size	Type	Usage
Photo Display		tick box	Tick to enable display of employee photographs
Enable Passwords		tick box	Tick to require users to log onto Timenet software with surname and password
Record Logging		tick box	Tick to create a csv log of all records
Omit Seconds		tick box	Tick to suppress the display of seconds on the terminals.
Decimal Times		tick box	Tick to show times in decimal hours rather than hours and minutes
Decimal Bands		tick box	Tick to show pay band in decimal hours rather than hours and minutes
Decimal Cards		tick box	Tick if using proximity cards
Stacked Tabs		tick box	Tick to show stacked tabs rather than scrolled on the personnel screen
Multi Workgroup Tabs		tick box	Not normally used
Editable Reports		tick box	Tick to allow reports to be edited
Terminal Biometrics		tick box	Tick to require biometric (fingerprint) verification on clockings
PC Biometrics		tick box	Tick to require biometric (fingerprint) verification on Timenet login

This section provides a means to backup and restore all Timenet data. A backup should always be made before any upgrades are done. If the autobackup is ticked, the data will be backed up at the specified time every day.

These control how the reports are displayed. Refer to the reporting details for more information.

The colours of clockings shown on reports can be assigned here. Assigning a different colour to infringements highlights them in reports.

Names can be given to the pay bands which will be used for editing and reporting. (E.G. band 1 could be set to Basic, Band 2 to Overtime, Band 3 to Double Time etc).

This area is used for data maintenance and is not normally necessary. It should be used with care as it is possible to delete large amounts of information.

If the system has a large number of employees on the system with frequent leavers, the employee table may become full. Leavers are normally just flagged by setting their leaving date rather than deleting from the table. This section provides a means to permanently delete a batch of employees based on their finish date.

If the space used by the records becomes too great (not normally a problem these days), older records can be delete.

If there is a problem with an employees reports or balances, you may be asked to run the Resync Rates function by Technical Support. It is not usually needed otherwise.

Every terminal connected to the system, whether a system terminal, slave terminal or access terminal, should have a configuration. The default settings are enough for the system to operate but the settings should be changed to give the terminals meaningful names, and to set any optional values.

Field	Size	Type	Usage
Terminal Name		tick box	Tick to enable display of employee photographs
Zone		list	The assigned zone - see Setup-Zones
Clock Direction		list	This controls how clockings are treated on the terminal. Normally, it is set to “In and Out” and in which case, each time the employees clock they are clocked first in, then out etc. If this setting is set to “In Only” the employee will always be clocked in and similarly for “Out Only”
Data Logging		list	Not normally used without special hardware
Access level	2 digit	numeric	The access level of the door. Employees will only be allowed to access if their level is greater or equal to this value. Note that if the owning zone has an access level set that is higher than this, the zone access will be used instead.
TA Clocking		tick box	Tick to allow Time and Attendance clockings at this terminal
DC Clocking			Tick to allow Data Collection clockings at this terminal
Access Clocking		tick box	Tick to allow Access clockings at this terminal
Fire Input		tick box	Tick if a fire alarm signal is wired into this terminal
Printer Enable		tick box	Tick if a printer is wired into the serial port of the terminal
Message Enable		tick box	Tick to display any messages for employees at this terminal - it is usually better to leave this unticked for access terminals.

Events provides a way of making various actions happen if a particular event occurs at the terminal. Events can be physical events, such as a switch input, or conditions such as an access clocking occurring. The actions can be sent to any terminal and are mainly used for setting relays.

The most commonly used event is set up to enable access control to open a door. In this case, the event is “Access”, the detail is “Access”, the destination is the terminal itself, the action is “Relay 1 On” and the duration is the number of seconds the door is unlocked for.

It would also be possible for example to send an alarm signal to the security office in the case of a access error. In this case, the event is “Access”, the detail is “Duress” or “Pin Error”, the destination is the terminal in the security office, the action is “Relay 1 On” and the duration is how long to ring the bell for.

Another use would be to configure a key on a terminal to be used as a help button on the terminal and if pressed, sound a buzzer in the supervisors office. To do this, the event is “Key”, the details is the ASCII value of the key, the destination is the supervisors terminal, the action is “Relay 0 On” and the duration is 1.

Note that it is possible to sound the internal beeper of a terminal rather than wire in an external bell. The internal beeper is treated as relay 0 and can be sounded by “Relay 0 On” and a duration. There are different tones available from the internal buzzers and these are detailed in the hardware section.

Settings for workgroups are the same as for employees, described in the Personnel section. Note that some fields cannot be set in the workgroups as they are not appropriate settings for a group of employees.

Zones are used to group together a set of terminals. Zones contain settings for access and clocking permissions.

The site number can be set if there are multiple sites in the Timenet System. It prevents reports from displaying zones from other sites.

Up to eight time bands may be set per day for a zone. Within that time band, the mode of clocking can be specified and the minimum access level.

The Micronet terminal is a stand-alone Time and Attendance system for up to 50 employees with Ethernet connectivity.

The Timenet terminal is a stand-alone Time and Attendance system for up to 500 employees with Ethernet connectivity. Additional slave terminals may be connected using RS485 or Ethernet to provide extra clocking points.

RS485
Pin 1		Earth
Pin 2		NET-
Pin 3		NET+
Pin 4		Reset
Pin 5		Gnd
Pin 6		NET+
Pin 7		NET-
Pin 8		18VO
Pin 9		Gnd
Connect to other terminals using a standard 9 way straight through (pin to pin) connector

Serial to PC			To 9 way connector	To a 25 way connector
Dtype	Terminal
Pin 1		Earth
Pin 2	TXD *	TX	Pin 2	Pin 3
Pin 3	RXD *	RX	Pin 3	Pin 2
Pin 4		n/c
Pin 5	GND *	Gnd	Pin 5	Pin 7
Connect to a PC with a straight through (pin to pin) 9 way lead.

Serial To PRINTER			To 9 way connector	To a 25 way connector
Dtype	Terminal
Pin 1		Earth
Pin 2	TXD *	TX	Pin 2	Pin 3
Pin 3		n/c
Pin 4	CTS *	CTS	Pin 4	Pin 20
Pin 5	GND *	Gnd	Pin 5	Pin 7

The internal sounder is configured as Relay 0 and the duration defines the tone produced:

All keys have a unique value in the range 0-255 (based on the ASCII set). Key values may be used in the Terminal Event Page to re-assign any of the keys or generate other events

RIGHT	Cursor Right	3
LEFT	Move Cursor Left	8
ENTER	Enter	13
CANCEL	Cancel	27
0	Numeric values	48-57
A-Z	Alphabetic Characters	65-90
F1	Duty Leave	17
F2	Administration Mode	18
F3	Unused	19
F4	Alarm Mode	20
F5	Status Enquiry	21
F10	Force In	200
F11	Force Out	201
F12	Force Special	202
F13	Force job clocking	203

When enabled in system settings, a duplicate of each record is stored in csv format in the file /LWS/DATA/RECORD.CSV. To use this data without causing sharing problems, the file should be renamed and the renamed file read and processed. This will ensure no loss of data. The format of the data is:

status	Unused
record type	See below
record mode	0=normal, 1=new, 2=auto, 3=bad, 4=business
employee number
employee name
employee initials
date of clocking
time of clocking
rates of pay 0 to 9
parameters 0 to 9
site
unitnumber
reason

Many of the Timenet programs can be given extra parameters when they are executes. These can be specified when running from the command line, or in shortcuts. The most commonly used are when running winrep to produce a fixed report. e.g.

-rd <department(s)> Run report for specified departments only (comma separated list)

For start and end times, the time may be given as relative by prefixing with + or –. It may also be given in different units by adding the character D for day, W for week, M for month or Y for year. (where +0W is the start of the current week)

winrep -r ta\pay -rnp -rd “3,4" -exec “blat -body report -subject Report -to

-pctime Use the pc time as the source of time information (usually used with ntp)

-t Restart from the last known time. This is sometimes needed when changing the source of time information for clkw

-n Add the specified ip address to the broadcast list. This enables timesync to see/control devices beyond the local subnet.